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Managing Schedules

Set and manage working hours for your shelter and team members

Shelter Schedule Management

The Schedule Management system allows you to set and maintain working hours for both your shelter and individual team members. This helps visitors know when your shelter is open and when specific staff members are available.

Overview

The schedule interface provides:

  • Shelter-wide operating hours
  • Individual staff member schedules
  • Day-by-day time management
  • Quick enable/disable options for specific days

Setting Up Schedules

Selecting a Schedule to Edit

At the top of the page, you'll see profile buttons for:

  • Your shelter (main operating hours)
  • Each team member

Click on any profile to edit their specific schedule.

Managing Daily Hours

For each day of the week, you can:

  1. Enable/Disable the Day
  • Use the toggle switch to enable or disable scheduling for that day
  • When disabled, the day shows as "Closed" for the shelter or "Not Working" for staff
  1. Set Working Hours
  • When a day is enabled, set both start and end times
  • Default hours are 9:00 AM to 5:00 PM
  • Times must be in 24-hour format
  • End time must be later than start time
  1. Temporary Disable
  • Use the pause/play button to temporarily disable a day without losing the set hours
  • Useful for holidays or temporary schedule changes

Features

Automatic Validation

  • The system prevents invalid time entries
  • End times must be later than start times
  • Error messages guide you to correct any issues

Quick Actions

  • Enable/disable entire days with one click
  • Reset to default hours easily
  • Temporary pause specific days

Save Changes

  • Changes are saved automatically
  • A save button appears when modifications are made
  • Receive confirmation when updates are successful

Best Practices

  1. Shelter Hours
  • Set your main shelter hours first
  • These hours represent when visitors can expect the facility to be open
  1. Staff Schedules
  • Coordinate staff schedules to ensure coverage during shelter hours
  • Consider overlapping shifts for busy periods
  • Account for opening and closing procedures
  1. Regular Updates
  • Keep schedules current
  • Update temporary changes using the pause feature
  • Regularly review coverage across all days

Tips for Effective Scheduling

  • Maintain consistent shelter hours when possible
  • Ensure adequate staff coverage during peak times
  • Use the temporary disable feature for holidays
  • Review and update schedules regularly
  • Coordinate staff schedules to maintain proper coverage

Need Help?

If you need to make changes to your schedule or have questions:

  • Look for error messages that explain any issues
  • Check that end times are after start times
  • Ensure changes are saved before leaving the page
  • Contact support if you need additional assistance

Remember: Clear, accurate schedules help visitors know when to visit and help staff coordinate their work hours effectively.