Managing Pet Photos, Videos and Files

High-quality photos, engaging videos and organized documentation are essential for effective pet management. PawPlacer provides tools for managing pet media and associated files.

Pet Photos and Videos

Viewing Pet Media

1. Go to a pet's profile page
2. The main photo or video appears at the top left of the profile
3. Additional photos and videos are shown as thumbnails below the main image
4. Click on any photo or video to view it in larger size
5. Videos display with a play button overlay - click to play

Adding Pet Photos and Videos

1. Navigate to the pet's profile
2. Go to the Edit page or scroll to the Images and Videos section
3. Click the Upload Images or Videos button
4. Select images or videos from your device
   • Supported image formats: JPEG, PNG, WebP (all images are converted to WebP)
   • Supported video formats: MP4, WebM, MOV
   • Maximum file size: 100MB for videos
   • Maximum 10 files total (images and videos combined)
5. Once uploaded, you can arrange them by dragging and dropping
6. Save changes

Viewing All Media

To see all photos and videos for a pet:

1. Click on any photo or video on the pet's profile
2. A gallery dialog will open
3. Navigate between media using the arrows or thumbnails
4. Videos will play automatically when selected in the gallery
5. Click outside the dialog to close it

Downloading Media

1. Hover over any pet photo or video
2. Click the Download button (download icon)
3. The image or video will download to your device

Setting a Profile Photo

The first media item in the sequence becomes the pet's profile photo. To change this:

1. Go to Edit mode
2. Drag and drop photos or videos to reorder them
3. Click the star button on any image to set it as the primary photo
4. If no primary is selected, the first item will be used
5. Note: If the first item is a video, a preview frame will be used as the profile photo
6. Save changes

Media Best Practices

For the best presentation of your pets:

Photos:

• Use clear, well-lit photos
• Include full-body shots and close-ups
• Show the pet's personality through action shots
• Keep the background clean and uncluttered
• Aim for consistent image sizes and orientations
• Include at least one photo showing the pet's face clearly

Videos:

• Keep videos short and engaging (15-60 seconds ideal)
• Ensure good lighting and minimal background noise
• Capture the pet's personality and behavior
• Show unique traits or skills
• Videos are automatically compressed if needed
• Videos display with a play button overlay in galleries

Managing Pet Files

Beyond photos and videos, you can store various documents related to each pet.

Accessing the File Manager

1. On the pet's profile page, scroll down to the Files section
2. Here you'll see all documents associated with this pet

Uploading Files

1. In the Files section, click Upload Files
2. Select the document(s) from your device
3. The files will upload and appear in the list
4. Supported file types include:
   • Documents: PDF, Word (.doc, .docx), Excel (.xls, .xlsx), PowerPoint (.ppt, .pptx)
   • Images: JPEG, PNG, WebP
   • Videos: MP4, WebM, MOV

Organizing Files

Files are organized in a list view showing:

• File name
• Upload date
• File type
• File size
• Upload user

Downloading Files

1. Find the file you want to download
2. Click the Download button next to the file
3. The file will download to your device

Deleting Files

1. Locate the file you want to remove
2. Click the Delete button (trash icon)
3. Confirm the deletion when prompted

File Categories

Consider organizing files into these common categories:

• Medical Records: Vet reports, test results, prescriptions
• Intake Documents: Surrender forms, stray reports
• Behavioral Assessments: Evaluation forms, notes
• Adoption Materials: Applications, contracts
• Foster Documents: Agreements, care instructions
• Training Records: Progress reports, certificates
• Legal Documents: Ownership transfers, court documents

QR Codes for Pet Profiles

Create QR codes that link directly to pet profiles:

1. On the pet's profile page, click the QR Code button
2. A QR code will be generated displaying the direct URL to this pet's profile
3. Download the QR code to use on:

• Kennel cards
• Event materials
• Promotional items
• Name tags

Printing Pet Information

Generate formatted documents with pet photos and information:

1. From the pet's profile, click the three dots menu (⋯)
2. Select Print
3. A formatted document will be generated with:

• Pet photos (videos will show as thumbnails)
• Basic information
• Medical history
• Behavioral notes
• Adoption information

Privacy and Visibility

Control how pet media appears to the public:

1. A pet must have at least one photo or video to be displayed publicly
2. Toggle the visibility switch on the pet's profile to control public display
3. Even when public, sensitive documents remain internal only
4. Medical images and videos can be marked as "internal only" for staff access

Storage Limits

Be aware of storage limitations:

• Your subscription determines your total file storage
• Large photo and video files count against this limit
• Videos are compressed automatically to save space
• Consider compressing large images before upload
• The system will warn you if you're approaching storage limits

Media and File Management Tips

• Regularly review and delete unnecessary files
• Use consistent naming conventions for easier searching
• Consider adding a date to file names for chronological tracking
• Update photos and videos as pets change during their stay
• Capture new photos after significant health improvements
• Keep videos short and focused for better engagement
• Check that videos play correctly after uploading