Pet Transfers

Understanding Pet Transfers

Pet transfers allow you to move animals between your shelter and partner organizations. This helps:

• Balance shelter capacity
• Find specialized care for animals with specific needs
• Expand adoption opportunities
• Coordinate rescue efforts

Types of Transfers

There are two types of transfers:

• Incoming: Receiving pets from partner organizations
• Outgoing: Sending pets to partner organizations

Creating a Transfer

From a Partner Profile

1. Navigate to the partner's profile page
2. Look for the "Pet Transfers" section on the right side
3. Click "Create Transfer"
4. Select transfer type:
   • Incoming - Receiving pets from this partner
   • Outgoing - Sending pets to this partner

Selecting Pets

After choosing the transfer type:

1. A list of available pets will appear
2. Check the boxes next to pets you want to transfer
3. You can search for specific pets by name
4. Selected pets appear in the "Selected Pets" section

Completing the Transfer

1. Review your selected pets
2. Add any notes about the transfer
3. Click "Create Transfer"
4. The transfer is created with "Pending" status

Managing Transfers

Transfer Statuses

• Pending: Transfer created but not yet completed
• Completed: Pets have been successfully transferred
• Cancelled: Transfer was cancelled before completion

Viewing Transfer Details

From a partner's profile:

1. Look at the "Pet Transfers" section
2. Each transfer shows:
   • Transfer date
   • Number of pets
   • Transfer type (incoming/outgoing)
   • Current status

Completing a Transfer

When pets are physically transferred:

1. Find the pending transfer in the list
2. Click on the transfer
3. Update the status to "Completed"
4. Add any final notes

Cancelling a Transfer

If a transfer needs to be cancelled:

1. Find the pending transfer
2. Click on the transfer
3. Change the status to "Cancelled"
4. Add a note explaining why

Transfer History

The transfer history shows:

• All past transfers with each partner
• Total number of incoming and outgoing transfers
• Dates and details of each transfer

This helps you track:

• Partnership activity levels
• Transfer patterns over time
• Which partners you work with most

Best Practices

Before Creating a Transfer

• Confirm the partner is ready to receive/send pets
• Verify all pet medical records are up to date
• Ensure transportation arrangements are made
• Check that all required paperwork is complete

Documentation

• Keep copies of transfer agreements
• Document any special care instructions
• Note behavioral observations
• Include medical records with transfers

Communication

• Notify the partner when creating a transfer
• Confirm receipt when transfers are completed
• Share any important updates about transferred pets
• Maintain regular communication with active partners