Managing Foster Profiles

Viewing Foster Profiles

1. Go to Fosters in the main menu
2. Click on any foster's name
3. Their full profile will open

Profile Overview

At the top of the profile:

• Foster's name and current status
• Action buttons (Edit, Archive, etc.)
• Dual role indicator if they're also an adopter

Profile Sections

Foster Information

• Name, email, and phone
• Home address

Main Contact

If different from the foster:

• Contact person's details
• Preferred communication method

Animal Preferences

• Species they can foster
• Age groups they prefer
• How long they typically foster
• Maximum capacity

Notes

Any additional information about the foster

Documents

Upload and manage foster-related documents

Statistics

• Total animals fostered
• Currently fostering
• Completed fosters
• Average foster duration (in days)

Fostered Pets

View and manage all pet assignments:

• Current and past foster pets
• Assignment status and dates
• Quick actions for each assignment

Editing Foster Information

1. Click Edit in the top-right corner
2. Update any fields
3. Click Save Foster

Foster Status Options

Fosters can have these statuses:

• Active: Can receive new foster assignments
• Pending: Application waiting for review
• Training: In training, can receive appropriate animals
• On Hold: Temporarily unavailable for new assignments
• Suspended: Cannot foster (application denied or other issues)
• Do Not Foster: Flagged - should not receive any animals

To change status:

1. Click the three-dot menu in the top-right
2. Select Change Status
3. Choose the new status and add notes if needed

Reviewing Applications

For pending applications:

1. Review the foster's information
2. You'll see a yellow alert at the top
3. Click Approve or Decline

This only affects their status in your system and doesn't send notifications.

Assignment Management

The Fostered Pets section shows:

• Statistics cards displaying counts for active, pending, and completed assignments
• Filter dropdown to view different statuses (All, Pending, Active, Completed, Cancelled)
• List of all assignments with pet details, dates, and status

Quick Actions

For each assignment:

• Green checkmark: Confirm pending assignments
• Edit icon: Change dates or notes
• Trash icon: Remove assignments (use sparingly)

Assignment Warnings

The system will alert you when:

• Foster has reached capacity
• Foster status doesn't allow new assignments
• Assignment dates conflict

Converting to Adopter

When a foster wants to adopt their pet:

1. Click the three-dot menu
2. Select Convert to Adopter
3. Choose whether to:
   • Keep both foster and adopter roles
   • Convert completely to adopter only
4. Select an adopter form template if you have one
5. Click Convert

Dual Role Management

When someone is both a foster and adopter:

• A yellow banner shows at the top of their profile
• Click the link to switch between profiles
• Information is shared between both roles

Archive and Delete

Archiving

Temporarily deactivate a foster:

1. Click the three-dot menu
2. Select Archive
3. They'll be hidden from the main list but data is preserved

Unarchiving

1. Filter the foster list by "Archived" status
2. Open their profile
3. Click Unarchive from the menu

Deleting

Permanently remove a foster:

1. Ensure they have no active assignments
2. Click Delete from the three-dot menu
3. Confirm the deletion

Note: You cannot delete fosters with active pet assignments.