Creating Transports

Creating a New Transport

To schedule a transport service:

1. Navigate to More → Transports
2. Make sure you're on the Transports page (use the toggle in the header if needed)
3. Click the Add Transport button
4. Fill in the transport details and click Save

Transport Form Fields

When creating or editing a transport, you'll see the following fields:

Basic Details

• Service Name (required): A descriptive name for this transport, such as "Foster pickup: Main St to Elm Ave" or "Vet appointment transport." Up to 200 characters.
• From (required): The pickup location. This defaults to your organization's address. Up to 500 characters.
• To (required): The destination address. Up to 500 characters.
• Driver: Select from your active drivers. Only drivers marked as active will appear in the dropdown.
• Transport Method (required): Choose between Car or Air.

Schedule Information

All date fields are optional and can be filled in as the transport progresses:

• Estimated Departure: When the transport is planned to leave
• Estimated Arrival: When the transport is expected to arrive
• Actual Departure: The real departure time, recorded after the transport leaves
• Actual Arrival: The real arrival time, recorded after the transport is complete

Cost and Distance

• Transport Cost: The base cost for the transport service (fuel, driver compensation, etc.). Must be zero or a positive number.
• Miles Covered: Total distance traveled. Must be zero or a positive number.

To calculate distance automatically, enter both the From and To locations and click the calculator button next to the Miles Covered field. The system uses Google Maps to calculate the route distance between the two addresses.

Assigning Pets

You can assign one or more pets to a transport. Only pets with an "available" or "pending" status will appear in the selector.

1. Use the pet selector dropdown to search for a pet by name
2. Select the pet; they'll appear in a list below the dropdown
3. Optionally enter an individual transport cost for that pet
4. Repeat to add more pets
5. Click the X button next to any pet to remove them

Each pet's individual transport cost is tracked separately from the base transport cost. The transport detail view shows both the base cost and the per-pet costs so you can see the full picture.

Notes

The notes field (up to 2,000 characters) is a good place for information like special handling instructions, contact details at pickup or dropoff locations, vehicle requirements, or route preferences.

The Transport Detail Page

Clicking on a transport in the table opens its detail page, which is organized into two tabs:

About Tab

Displays all the transport's information in organized sections:

• Transport Information: Service name, route (from/to), assigned driver, transport method, and distance in miles. If a driver is assigned, their phone number and email are displayed here as well.
• Schedule: Estimated and actual departure and arrival dates.
• Cost: Base transport cost, individual pet costs, and the combined total.
• Notes: Any notes added to the transport.

Pets Tab

Shows all pets assigned to this transport. Each pet entry displays the pet's avatar, name, species, breed, age category, sex, current status badge, and their individual transport cost if one was set. Clicking on a pet takes you to that pet's full profile.

Editing Transports

To modify an existing transport:

1. Click on any transport in the table to open its detail page
2. Click the Edit button to open the transport form in a dialog
3. Make your changes
4. Click Save to apply them

You can also edit a transport from a driver's profile page; on the driver's Transports tab, each transport entry has an edit button that opens the same dialog.

Deleting Transports

To remove a transport:

1. Open the transport detail page
2. Click the Delete button
3. Confirm the deletion

This permanently removes the transport record from your system. The driver's statistics (total trips, miles) will update accordingly.

Adding Transports from a Driver's Profile

When viewing a driver's profile, you can add a new transport directly from their Transports tab. The driver will be pre-selected on the form, saving you a step.